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Sharing Documents with Public Links

Sharing & Collaboration

Creating a Share Link

  1. Open a document.
  2. In the details panel, find the "Share" section.
  3. Click "Create Share Link".
  4. Set an expiry date. The default is 7 days from now. You can pick any future date.
  5. Optionally enter a password to protect the link.
  6. Click "Create Link".

The link URL appears immediately. Click the clipboard icon to copy it.

Link Settings

  • Expiry date - defaults to 7 days from now. Set any future date you want.
  • Password - optional. When set, recipients must enter the password before they can view the document.

Link Limits

Each document can have up to 3 active share links at a time. Deactivated and expired links do not count toward this limit.

Managing Existing Links

Each link in the "Share" section shows:

  • A status badge: "Active", "Expired", or "Inactive".
  • A view count showing how many times the link has been accessed.
  • The full share URL.

Available actions for each link:

  • Click the clipboard icon to copy the URL.
  • Click "Deactivate" to disable the link without deleting it.
  • Click "Delete" to remove the link permanently.

What Recipients See

Recipients open the shared URL in their browser. No login or Notoria account is needed. If the link is password-protected, they see a password prompt first. Once past the prompt (or immediately for links without a password), the document displays with its content: a PDF viewer for PDFs, an image viewer for images, or a text display for text files.

Public links are for viewing an existing document. If you need someone to send files back to your workspace, use Document Requests instead.

Workspace Sharing Setting

Workspace admins can enable or disable public sharing for the entire workspace:

  1. Click "Settings" in the sidebar.
  2. Go to the "Workspace" tab.
  3. Toggle "Allow Public Sharing".

When disabled, no new share links can be created and all existing active links stop working. Re-enabling sharing restores active links that have not yet expired.

For more workspace configuration options, see Account Settings and Workspace Configuration.

FAQ

Can I see who viewed my shared link?

You can see the total view count per link, but not individual viewer identities.

What's the difference between a share link and a document request?

A share link opens a document that already exists in your workspace. A document request gives someone a checklist and upload link so they can send files into your workspace.

What happens when a link expires?

The link becomes inaccessible. Recipients who open it see an "expired" message. The link remains in your list with an "Expired" badge.

Can I re-activate an expired link?

No. Create a new share link with a new expiry date instead.